Purchasing and Supplies Technician

DepartmentPlant SupervisorPlant Manager
FLSA Status Locationnon-exempt
DateDecember 27, 2019 Closing Open Until Filled

Position Summary

Purchases materials, tools and equipment to support plant operations and other departments as required. Distributes materials, tools and equipment as authorized and maintains inventories and internal controls for all locations. Prepares and places orders for both standard and nonstandard materials, tools and equipment, within budgetary authority. Coordinates with engineering and plant department’s and contractors for job specific material needs. May negotiate returns of defective materials of equipment. Controls, monitors, and analyzes vendor quality. Maintains a clean and secure environment. Assists in the administration of Company fleet.

Duties and Responsibilities

  • Purchases materials, tools and equipment to support plant and other Company operations. Reviews requisitions and material request forms to determine items to purchase. Prepares and places purchase orders within budget authority for both standard and nonstandard materials, tools and equipment.
  • Coordinates with Controller, Engineering Manager and Plant Manager when required to supply materials for company hired contractors.
  • Coordinates purchase order procedures to ensure correct billing records and information are provided to accounting department for work order and inventory control requirements.
  • Tracks receipt and distribution of materials and ensures delivery to appropriate location. May contact vendors and supply points for information concerning the status of purchase orders and stock balances as well as investigates discrepancies. May negotiate returns of defective material, tools and equipment as needed. Responsible for maintaining daily consumables and tracking controlled inventory items.
  • Responsible for claims associated with freight damages and losses. Receives stock, ships material, and arranges material for pick up as required.
  • Maintains inventories and internal controls by tracking and organizing supplies. Conducts physical inventories and internal controls including record keeping for each exchange/location.
  • Supports annual physical inventory of local and remote warehouses and yards for the purpose of verifying quantities, entering data count and item adjustments to financial system and preparing required reports.
  • Responsible to assist with key system inventory (i.e. withdrawals, ordering, sending equipment in for repairs).
  • Responsible for security of company materials, tools and equipment located at warehouse.
  • Responsible for the cleanliness of the warehouse along with performing land and building maintenance as requested for all locations.
  • Assists in the administration, coordination and inspection of the organization’s fleet of motor vehicles and construction equipment. Maintains accurate records of vehicles and equipment. Schedules repairs or preventative maintenance of vehicles and equipment. Ensures all vehicles and equipment are properly cleaned, always maintained and ready for operation. Staying abreast of federal, state, and local regulations affecting their operations; registering and licensing vehicles and equipment and keeping inspections up to date.
  • Maintains files of purchases, vendors, and catalogs to ensure availability of information.
  • Recommends stocking methods of new items or slow moving material.
  • Analyzes vendor quality based on vendor reputation, quality, price and timeliness of delivery. Researches cost savings alternatives without sacrificing product quality.
  • Performs all other related duties as assigned by management.*

*These tasks do not meet the Americans With Disabilities Act definition of essential job functions and are usually less than 5% of time spent. However, these tasks still constitute important performance aspects of the job.

  • Knowledge of telecommunications materials, supplies and equipment.
  • Knowledge of vehicle systems, mechanics, and technology sufficiently to authorize repairs and accurately evaluate the work involved in maintenance and repairs.
  • Knowledge of automated purchasing and inventory control systems.
  • Knowledge of company products and services.
  • Knowledge of company policies and procedures.
  • Skill in operating various office and shop equipment such as personal computer, scanners, various software programs, forklift, and telephone systems.
  • Skill in oral and written communications.
  • Ability to work independently with minimal supervision.
  • Ability to understand and organize requisitions, purchase orders, receipts, issue tickets, packing slips and sales invoices.
  • Ability to negotiate with suppliers.
  • Ability to communicate with co-workers and various business contacts in a professional and courteous manner.
  • Ability to pay close attention to detail.
  • Ability to improve or redesign procedures for inventory or related problems.
  • Ability to effectively function as a team player.
  • Ability to lift a minimum of 60 pounds.
  • Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.

Education and/or Experience

High School diploma or equivalent PLUS two years of telecommunications schooling or equivalent work experience. Previous experience with inventory management preferred.


  • Driver’s License

General Information

Physical Requirements 0-24% 25-49% 50-74% 75-100%
Seeing; Must be able to see service orders and trouble reports X
Hearing; Must be able to communicate with employees and customers X
Mobility I; Must be able to move around the work site X
Mobility II; must be able to stoop, kneel and crawl to perform installations X
Lifting; must be able to list at least 60 pounds X
Dexterity; Must be able to write, type and use phone system X

Working Conditions: 
This factor measures the surroundings or physical conditions under which a job must be done and the extent to which those conditions make the job disagreeable. Consider the presence and relative amount of exposure to dust, dirt, heat, fumes, contaminants, cold, noise, vibration, wetness, etc.
Normal working conditions with the absence of disagreeable conditions


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